A chaperone’s job is to ensure the safety of all the students, assist the directors in any way deemed necessary, and to enforce the behavior expectations according to the band handbook. Your job may include, but is not necessarily limited to the following descriptions. These are activities that take place at football games, but you can expect similar assignments at competitions and on trips.
On the Bus
On the bus your primary job is to make sure the students’ behavior is safe and in compliance with the band handbook rules. If you see any safety issues (heads and/or arms reaching out the windows, standing up for more than a couple seconds, etc.) correct it immediately. If you see behavior issues, you should notify a student leader and let them handle the situation. If it is not resolved quickly, handle it yourself and report to the volunteer coordinator. The primary behavior issues will deal with public displays of affection, which are not allowed – no holding hands, no lap sitting, no blanket sharing. Bad language is also an issue sometimes and is not tolerated.
When the buses arrive at the venue, proceed to Big Green and transport all the coolers (labeled sodas, chaperones, med bag) to the stadium. There is a cart to help with this. Loading crew will unload the coolers from the truck. Unload all the coolers on the stadium walkway in front of the band. At the start of the 4th quarter, return the halftime soda coolers to the Big Green loading area. Leave the chaperone and med bag coolers in the stadium until the game is over.
This is a halftime job. The band area needs to be supervised at all times, even when students are not present. Just stay in the band area during halftime and make sure the stuff is secure. No one other than working chaperones, directors, band students and authorized LISD personnel should be in the band area at any time.
Help the cooler people transport the coolers to the stadium if necessary. During halftime, line the coolers up in front of the band area. As the students return to the stands hand out the sodas of their choice. One soda per student. Be sure to wait for the brass and percussion sections, which stay on the track to perform Metal Shop right before the 3rd quarter starts. After all students and directors have had one soda, chaperones may have one if there are any leftover.
When we arrive at the stadium, retrieve the fence bucket from Big Green. It should be just inside the back doors of the trailer. Install the orange fence from the top of the stadium, along the handrail between the band area and the spectator area, all the way to the bottom of the stadium. When the clock says 1:00 at the end of the game, roll the fence back up, return it to the bucket and return the bucket to the same spot you found it on the trailer.
When the band leaves the stands during the second quarter to warm up for the halftime show, take the plume crates to the warm up area (out of the way) and put on gloves. As soon as the kids line up and put their shakos on the ground, start inserting the plumes. Plumes should lean forward slightly. If the wire is bent, be sure to insert it with the plume leaning forward. Do not handle plumes without gloves and avoid handling them by the feathers. Try to handle them just by the wire and the metal base. After the show, as the kids come off the field, remove the plumes from their shakos. They should know not to do this themselves. Return the plumes to the tubes and crates. At the start of the 4th quarter, return the plume crates to the Big Green loading area.
When we arrive at the stadium, retrieve the seat cushion crates from Big Green and transport to the stands. There is a cart for transporting that is also used for coolers. Keep the crates right at the entrance to the seating area and hand one cushion to each student as s/he enters the stands. When there are 9:00 minutes left on the clock in the 4th quarter, retrieve the cushions from the students and replace them in the crates. Return the crates to the Big Green loading area.
At the start of the 4th quarter, start collecting soda cans and trash. Use one bag for empty soda cans so they can be returned to CPHS for recycling. Use a separate bag for trash and half full cans. Trash bags are available from the vice president. Take recycle bags to Big Green and dispose of trash bags at stadium.